Accounting & Payroll Specialist (part time)

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Contributes to the wellbeing of CenterState CEO, its subsidiaries and affiliates.  Responsibilities include performing payroll and human resources functions, including providing outstanding “customer service” to CenterState employees.  Perform a variety of accounting functions, monitoring financial controls, ensuring adherence to policies and procedures, preparing reports, and achieving fiscal accuracy/timeliness.

Non-exempt, part-time
Report to: Senior VP of Finance

Essential Job Duties and Responsibilities:

Payroll

  • Responsible for all facets of bi-weekly payroll, including processing and ledger posting.
  • Ensure accurate recording of paid time off for all employees, including keeping totals of time due.
  • Liaison with payroll provider, ensuring effective and efficient utilization of appropriate payroll modules.
  • Quickly and accurately respond to employee payroll questions.

Accounting and Audit functions

  • Process vendor invoices for payment.  Code, verify and electronically enter accounts payable data into ledgers and post to vendor statements ensuring accuracy of general ledger coding and cash disbursements.
  • Follow up on account statements and other discrepancies regarding payment of accounts. Serve as liaison between departments and vendors in the resolution of administrative problems and inquiries
  • Prepare and process bank transfers and ACH’s
  • Complete assigned bank reconciliations in a timely manner.
  • Ensure internal financial controls are always followed.
  • Support SVP in monthly and yearend closing process and annual budget as it relates to personnel expense.
  • Participate in the year-end audit process for CenterState CEO’s multiple entities.
  • Support the preparation and completion of monthly, quarterly, and year-end processes within the finance department.

Human Resources

  • Responsible for the administrative functions of the HR department.  This includes, but may not be limited to:
    • Working in conjunction with management to develop and maintain a complete and effective onboarding experience, including completion of the necessary new hire documents.
    • Establish and maintain employee files
    • Stay up to date on federal, state, and local employment regulations and ensure that all activities are done so in compliance with these regulations.
    • Facilitate employee benefit insurance enrollments; respond quickly to employee questions.
    • Ensure issuance, collection, and processing of documents, and proper recording of disability, FMLA, workers’ compensation, and other applicable leaves and employee absences.
    • Complete required reports including those as requested by the Department of Labor for statistical and unemployment purposes. Collaborate with appropriate management regarding responses to unemployment claims.
    • Ensure effective communications are maintained with HR management and other management as necessary on topics that need management decisions.
    • Provide outstanding customer service to employees who need questions answered.  Know when to refer issues to appropriate management.

Miscellaneous:

  • Cross train with other department members including accounts payable, accounts receivable, and any human resources related duties.
    • Provide back-up support as requested or needed.
    • Maintain in-depth knowledge of policies and procedures.
    • Perform any tasks needed or assigned to provide outstanding customer service to other employees and outside vendors and members, and support our values of Integrity, Inclusion, Agility and Collaboration.
      • Keep abreast of all Company policies, procedures and accounting and finance systems to provide assistance to staff and back-up coverage.
      • Strictly uphold confidentiality of members, employees, and company business inside and outside the company.

Education and Experience: 

  • Bachelor’s degree in Accounting or related field or relevant experience equal to a Bachelor’s degree.
  • A minimum of 3 years of payroll and human resources generalist experience required; Paylocity experience preferred.
  • A minimum of 2 years of general accounting experience required.

Knowledge, Skills, and Abilities:

  • Ability to maintain confidentiality of records and circumstances.
  • Computer proficiency including Microsoft Office, specifically Word and Excel. Sage 100 experience preferred.
  • Ability to clearly and concisely communicate verbally and in writing.
  • Ability to prioritize and multi-task.
  • Ability to gather data, compile information, and prepare reports.
  • Excellent attention to detail.

Supervisory Responsibility:

This position has no supervisory responsibilities.

Position Type and Expected Hours of Work:

This is a part-time position approximately 30 hours a week. Standard office hours are Monday through Friday, 8:30 a.m. to 5 p.m., however, there is some flexibility and exact schedule will be determined based on circumstances.

Travel:

No travel is expected for this position

Physical and Mental Requirements:

  • Close mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, performing detailed accounting work, using a computer terminal or other electronic equipment for research, and/or extensive reading. 
  • General office equipment is used.
  • May be required to sit for extended periods of time.

Work Environment:

There is no exposure to adverse environmental conditions.  Work is performed in a typical office environment.

Disclaimer:

  • All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
  • This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. 
  • The company reserves the right to add to or revise an employee's job duties at any time at its sole discretion.
  • This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

To apply, please send a resume and cover letter to Lori Dietz, VP of Operations at ldietz@centerstateceo.com.